Documents and More Documents

Staying organized with all the paperwork we have for our son is difficult. Recently we moved from a paper-based system to an electronic one. In the past, we used a big binder with darn near everything in it. But we made the transition to cloud-based storage for our content. We use Google Drive.

Every time we get a doctor’s note or a therapy report, we immediately scan it and put it online.

The reason this works well for us is:

• We can access it anytime and anywhere…including on our phones.
• We can send copies via email to whomever we want, whenever we need to.

Here are two examples:

• My son receives therapy services through his school. His physical therapist (PT) needed a prescription for this semester. We had one from our physician. I had an uploaded photo of it. I was able to send the PT a copy right away.

• When we changed school districts, we emailed our son’s previous Individual Education Program (IEP) to our new district.

Being organized is not something that comes easily to me. But it’s one of those skill sets you need to have to communicate well. The right tools can help you simplify document organization.

We still have that binder that we use. It’s now in a drawer somewhere. With next to unlimited cloud space, we are rethinking any paper-based systems that we’ve had in the past.

Creating a Care Notebook is another helpful article.